FINAL EVENT INSTRUCTIONS FOR OUR BOHEMIAN RUN - LEE VALLEY

1 FEBRUARY 2020 - 9:30am

Thank you for entering our Bohemian Run event on Saturday 1st February 2020.  This is our first event using the Lee Valley Country Park and the Lee Valley White Water Centre for the race HQ.

We will be running the course during the week, and whilst there may be sections which could be muddy, overall the route is most suitable for road shoes.

We are not expecting any major changes over the next few days, but if any details change in we will announce this on our Facebook chat group and we recommend you join the group to ensure you have all up to date information.  Our Facebook group is:  https://www.facebook.com/groups/518330428522979/

Our new Strava Club is also available to join if you have the Strava app. We have a small number of runners in the group so far and already it's interesting seeing some of the miles people run!! Within Clubs search type in Saturn and not Saturn Running and you should find us easily or on the web then go to the following link https://www.strava.com/clubs/484356?oq=saturn

 

Please let us know if this event is a special occasion for you e.g. your first marathon attempt, a landmark half or full marathon or your first organised run and we will mention your achievement at our pre-race briefing!!

Frequently asked questions

LOGISTICS

Where is the nearest car park to race registration?


The nearest car park is at the Lee Valley White Water Centre: Lee Valley White Water Centre Station Road Waltham Cross EN9 1AB We have been allocated the Pink Car Park for our event. When you enter through the gates to the White Water Centre, turn right and the car park is on your right hand side. The car park has spaces painted, so please ensure you fit your car within the lines so we can get as many runners into the Pink Car Park as possible. If the Pink Car Park becomes full, there are a number of other car parks within the White Water Centre that can be used. More information can be found at this link: https://www.gowhitewater.co.uk/visitor-info/how-to-get-here




Where is the nearest railway station?


The nearest railway station is Waltham Cross which are is approximately 0.8 miles away from Lee Valley White Water Center. Alternatively you can travel to Cheshunt on the train, which is approximately 1.2 miles away. Google Maps suggests the walk is 1.9 miles from Cheshunt to the White Water Centre, however at about 1.1 miles you will get to a bridge where the aid table is and you can cut through into the centre from here. There are regular trains from London Liverpool Street which take approximately 25 minutes. Additionally, there are trains from Tottenham Hale which take around 12 minutes. More information can be found at this link: https://www.gowhitewater.co.uk/visitor-info/how-to-get-here




Is there somewhere to lock my bicycle?


There are places where you can lock your bike within the center or near to a section of railings by the aid table.




What time is race registration / race briefing / start & finish times?


Early Start By Request We will allow an early start time by email request only. Sunset will mean all runners can run for the full 7hrs if they start at the normal start time of 9:30am. However, we understand some runners may require an early start. If you do required an early start, please email us at run@saturnrunning.co.uk. We will aim to start you as close to 8:30am as possible. Normal Start Time Race registraiton is inside the Lee Valley White Water Center and this is where you will collect your race bib. Registraiton for the early start time will begin at 8:00am and for all other runners at 8:30am. Race Briefing The race briefing is compulsary and will be outside and is located by the aid table at the start / finish line. Race briefing will be 10 minutes before the early start time and normal start time. Event Finish Time The event is due to finish at 4:30pm for both early and normal time times. We are aware there will be some runners still on the course at 4:30pm and you will be allowed to complete the lap you are on even if this takes you past 4:30pm. Due to sunset being at 4.:48pm, we will not allow any runner to start a new lap after 3:55pm.




What facilities are available & is there a bag drop?


The Lee Valley White Water Centre has a bar, restaurant, toilets and changing room facilities which you will be able to use. Bag drop will be next to the aid station so please do not leave any bags or valuables at race registration. Whilst there is an area for your bags, we will not be able to ensure they are kept safe and any items left at the bag drop are fully at your own risk.




What should I remember to bring with me on the day?


As well as your normal running kit please ensure you bring the following:

  • Clothing suitable for running in temperatures that are predicted to be between 9 to 12 degrees centigrade. We do not have compulsory kit, but its winter and temperatures can feel colder especially if it's wet or windy.
  • Card / money if you are planning to use the bar or restaurant.
  • Change for any merchanise you may wish to buy. We sell reusable cups for £3.00 and buffs for £4.00 which can be bought on the day if required.
  • Mobile phone with our mobile numbers recorded stored in them. If you get into any difficulty medically then we can respond quickly. Our mobile numbers are 07921 699240 & 07825 835377.





THE COURSE

What is the course and how is it measured?


How are our courses measured? Our courses have been measured using a Garmin and a Jones Counter which has been calibrated to ensure accuracy. In measuring the course, we have taken the shortest route possible. This means if you take a different route or weave to avoid other runners / puddles, your own GPS device will tell you that you've run further. Also, if your device loses signal to the GPS satellites, it will assume you have ran a straight line from where you lost your signal to where it is picked up again. This can make your GPS report a shorter distance. Course distance: The normal course at this location is 4.37 miles (7.03km). This means you will need to run 3 laps for a half marathon, 4 or 5 laps for a 'mega half', 6 laps for a marathon, 7+ laps for an ultra. We also have a 50km option which is 7 laps plus a shorter out and back to the 50km sign and returning to the aid table. Any runner doing a half marathon or above will receive a distance pin. We will have a 5km option available for any runners wishing to do a shorter lap and as long as you complete at least a 5km distance, you will be eligable for a medal. The proposed route map can be found here: https://www.plotaroute.com/map/964329 Please be aware, we reserve the right to change the course and route depending on weather conditions and obstructions on the course.




What are the minimum and maximum distances I can run?


As long as you complete at least 5km, you will be an official finisher. This will either be a shorter lapped course or an out and back along the same route. A full lap of the main course is 7.03km. You decide how far you wish to run on the day. Even if you have indicated you are going to run a specific distance when you entered, you can still run a different distance on the day. It is completely up to you how far and for how long you wish to run.




How do you know how many laps I have completed?


At the end of each lap we wil give you a wrist band. We will count the number of wrist bands you have at the end of your run and record your time. From the number of wrist bands you collect, we can then calculate the distance you have run and record you in our results.




How do you know I have finished?


As soon as you have reached your distance or you have decided you have completed enough for the day, you will ring the bell and that will tell us you have finished your run. We will then count your wrist bands and record your time.




What type of terrain is the course?


There is a mix of terrain for dirt path to tarmac paths. The vast majority of the course is flat and is therefore a fast course.




What risks are on the course?


As well as the normal risks involved in trail running, please be mindful and aware of uneven surfaces and tree routes. Bridges The footbridges on the course have wooden sections which can become slippery when wet. The footbridges are also narrower and you will need to be careful of other runners and path users. Other users of the Country Park Lee Valley Country Park is used by a number of recreational users, including anglers, walkers, dog-walkers and cyclists. Please ensure you give other users the right of way and that you are courteous at all times. Car Park The course takes you across a small car park which will remain open during the duration of the event. We will have warning signs in place or car users and runners and will have a marshal at the car park during the event. However, it is important for all runners to be careful when crossing the car park.




Are there marshals on the course and do I need navigational experience?


You do not need any navigational experience for this course. We will have our course signs on the route and these will be positioned at junctions. Until you know the route, please stay alert and aware so that you do not miss a sign. We will also have a marshal at the point furthest away from the start, the small car park and the section where runners heading out and runners returning from the lap around the lakes meet.





AID STATION

Re-usable cup policy


We believe we have the one of the most environmentally friendly cup policy of all running event organisers. Our free-to-hire cups are all dishwasher cleaned between events and we don't use any single use plastic or paper cups. Even the most environmentally friendly paper cups are single use by their nature and some of these cannot be recycled or composted as easily as their environmental claims - often resulting in such cups being diverted to landfill. We will have two bins at our event, one for recycling e.g. bottles, cartons etc. and a second one for food waste. If you use our bins please can you ensure you put the recyclable waste in the correct bin so we can minimise landfill. During race registration you can hire an Orange reusable cup for free (please return this at the end). There is a completely voluntary charitable donation and all proceeds from the cup hire will go to our Charity of the month, which for February is Steps. To date you have raised £1,714 for a variety of charitable causes. Alternatively you can buy a Blue or Pink cup for £3.00 which you can use at any event or you can use a cup you already have. Please take your cup to the Aid Table and we have our perspex cup holders. We will write your number on the perspex and your preferred drink if you let the marshal at the table know your choice. This means we can have your preferred drink ready for you at the end of each lap, which will minimise your stopping time. Just put your empty cup back in your numbered slot on the cup holder and it will be filled next time you return.
We can also accommodate runners who bring their own cup, bottle or hydration pack which can be refilled with any of the drinks we offer at the aid table.




What refreshments are available at the aid station?


We believe we have the most extensive and best stocked aid table, with goodies suitable for all runners. We have a wide selection of sweets, savoury items, cheese, fruit, crisps, cookies, nuts, pretzels and watermelon! Our section for vegans includes fruit, nuts, crisps and sweets. If you have a gluten intolerance there will be items on our aid table which you can have. Please do inform us if you have any food allergies and if your food allergy is severe we recommend you bring your own fuel with you and not to use the food on the aid table. This will prevent any cross contamination from runners who may well have their own food items with them and use our aid table. For instance we are aware some runners bring items with them such as nuts and we cannot guarantee items that our "nut free" items on the aid table would not become cross contaminated. The aid station will have water, squash and fizzy drinks which are available for all runners. Please note we do not routinely have gels or sports drinks, however, we occassional receive free samples from various entities and where we do we will place these on the aid table. If you rely on gels, please remember to bring your own with you.




Food allergies


Please do inform us if you have any food allergies and if your food allergy is severe we recommend you bring your own fuel with you and not to use the food on the aid table. This will prevent any cross contamination from runners who may well have their own food items with them and use our aid table. For instance we are aware some runners bring items with them such as nuts and we cannot guarantee items that are "nut free" items on our aid table would not become cross contaminated.





FIRST AID & EMERGENCIES

General first aid assistance (non-emergency)


We have a first aid box at the aid table and there are marshals with first aid experience available. If you have a medical need on the course then please call George or Charlotte and we will get assistance to you as quickly as possible. If you are unable to call us, for instance you do not have a phone, then please stop another runner and ask for assistance. If you are a runner and notice another runner in need of assistance, then please stop and help. We recommend, even if you are able to return to the aid table without receiving assistance, that you inform George or Charlotte so that we can get the relevant first aid items ready for your arrival. If you are unable to return to the aid table, but your injuries are not serious or life threatening e.g. a sprained ankle, we will get to you as quickly as possible. There are access points onto the course at various locations and in most cases we should be with you within 10 minutes. We suggest you carry a mobile phone with you in case of an emergency and for you to store our mobile numbers in your contacts. Charlotte can be contacted on 07825 835377 and George on 07921 699240. If you are in need of general first aid assistance, please call Charlotte or George.




Medical emergency


In the event of a medical emergency you should, if possible, call the emergency services on 999 first before contacting Charlotte or George. Please also pass a message onto the next runner so they can relay it back to race HQ and other marshals on the course. As a runner, if you see another runner with a medical emergency then please check their situation, call 999 and care for them to the best of your ability and knowledge. You should be given guidance as to what to do in the situation from the 999 operator. Following this, and as long as it is safe to remain with the runner requiring medical assistance, call George or Charlotte if you can and stop other runners to assist you in caring with the runner requiring medical assistance. Life threatening emergencies may include respiratory distress, severe chest pains, cardiac arrest, rapid irregular heart rate, uncontrolled bleeding, shock, choking, hypothermia (cold core body temperature) and hyperthermia (hot core body temperature) and hyponatraemia (excessive water intoxication). Please also be aware that people in a serious medical condition can be disorientated or violently aggressive.




How do I know where I am on the course to direct medical assistance as required?


We recommend runners download an App called What3Words. This will pinpoint your location and provide you a unique three letter phrase specific for your exact location. It can be used to help emergency services find your exact location or the location of a runner in need of medical assistance. Both George and Charlotte have the app and it will also help them pinpoint where you are in non-emergency situations. More information on What Three Words can be found at the following web addresses: https://what3words.com/about-us/ https://www.bbc.co.uk/news/uk-england-49319760





OTHER INFORMATION

Medal and goody bag


All finishers will receive a medal and a goody bag. You can select some items for your goody bags. If you are vegan please let us know at registration as we have vegan products for your goody bag which are not available to all runners. During registration we will mark your number so at the finish we will give you a vegan goody bag.




Weather forecast


The current weather forecast is expected to have temperatures ranging from 9 to 12 degrees. There is a 19% chance of rain during the event, with a gentle south westerly breeze. However, the conditions can change and we recommend runners continue to review weather conditions the day before the event. Please ensure you have suitable clothing for the expected weather conditions. You can see the latest weather forecast at the following link: https://www.bbc.co.uk/weather/2634842




Photography


We will be taking photographs during most of our events which we will post on our Facebook Saturn Running Chat Group. This will be the only place you will be able to view your photographs. If you like your photos, you can use them for free. If there are any photos you want us to remove, then please send us a copy of the photo and we will find it and remove it for you. Equally if there are photos you like, then you can have them for free - we can also email you a JPEG version as long as you let us know which photo you want.





FORTHCOMING EVENTS IN 2020

What future events do you have?


Friday 21st February - Runnymede - Midweek Trolls Challenge Run with prices from £23.00. REGISTER HERE March 2020 Sunday 1st March: Runnymede - I Run And I Know Things - one of our GoT themed runs with mini-me pin only option available from £26.00. REGISTER HERE Sunday 15th March: Reading - The Lost Runs - a truly epic themed Lost Boys medal and mini-me pin option from £26.00. REGISTER HERE Sunday 22nd March: Runnymede - Pokerun Fundraising Run - This is a great run and we are raising money for Alzheimers Society, RNLI and Steps. All profits will be donated to these three charities. REGISTER HERE Friday 27th March - Runnymede - The Darkside v Lightside Midweek Chasing Numbers Challenge - A chance to receive one of our themed medals or a Chasing Numbers medal - REGISTER HERE Saturday 28th March - Reading - Time Turner & Pre-London Marathon Training Run - Whether you are running London or not, you can turn back time for medals you may have missed. Last year this event sold out! REGISTER HERE





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