FINAL EVENT INSTRUCTIONS FOR OUR SATURN PLANET RUN

7th August 2020 - 9:30am

Thank you for entering our Saturn Planet Run (which we have amalgamated with our Midweek Summer Medal Grab) event on Friday 7th August 2020.

We have ran the course on 4th August 2020 and it is dry and hard packed - very different to when we last ran here!

We are not expecting any major changes over the next few days, but if any details change in we will announce this on our Facebook chat group and we recommend you join the group to ensure you have all up to date information.  Our Facebook group is:  https://www.facebook.com/groups/518330428522979/

Our Strava Club is also available to join if you have the Strava app. We have a small number of runners in the group so far and already it's interesting seeing some of the miles people run!! Within Clubs search type in Saturn and not Saturn Running and you should find us easily or on the web then go to the following link https://www.strava.com/clubs/484356?oq=saturn

Please let us know if this event is a special occasion for you e.g. your first marathon attempt, a landmark half or full marathon or your first organised run and we will mention your achievement at our pre-race briefing!!

Frequently asked questions

LOGISTICS

Where is the nearest car park to race registration?


Runnymede Pleasure Grounds Riverside Windsor Road Egham TW20 0AE Please be aware some Sat Navs may take you down a small private dirt road. If this happens, please drive out with the river behind you, turn right onto the main road and about 150 meters turn right into the entrance to the council car park. Please be aware the council charges for this car park and it's certainly not the cheapest of parking. You should make sure you have change for the car park (£6.00 for all day). The car park takes cash or you can pay via the RinGo Parking App. Please also note, the car park is in the process of changing to Parking Eye and we are not sure of the exact date the Council will switch over to their new system. The pay machine nearest to the cafe is often out of order so make sure you try the other machines. If you have any issues with parking, please let us know in race registration. PLEASE DO NOT PARK IN THE SKIFF CLUB CAR PARK AS THIS IS RESERVED FOR MEMBERS OF THE SKIFF ROWING CLUB ONLY.




Where is the nearest railway station?


Train & Public Transport The nearest train station is Egham, which is around 1 mile away from the race start. If you are travelling from London, please note not all trains continue to Egham after Staines-Upon-Thames station. Staines Station is about 2.4 miles from the race start and would take around 45 minutes to walk. From Staines station walk towards Staines Bridge. Cross over the bridge and take the Thames Path. Keep walking along the Thames Path with the river on your right hand side. You will walk underneath the M25 and approximately half a mile later you will arrive at the Skiff Club. There are taxis available from Staines Station.




Is there somewhere to lock up my bicycle?


There are places to lock your bike to at the Skiff Club if you are cycling. Please ensure you do lock your bike as we cannot keep your bike at the aid station.




What time is race registration / race briefing / start & finish times?


Race Briefing Our race briefing is now online for our events in order to avoid the need for groups to gather at the start. Please ensure you have watched the race briefing ahead of the event. Early Start Event We will be starting runners from 7am until 7:30am for the early start time. We will allow 30 runners on the course during this time. If you are planning on running a half marathon or less, please do try and ensure you are in the early start time. Later Start Event We will be starting runners from 10:00am for the later start time. We will again allow up to 30 runners on the course. This start time will be predominately reserved for runners running more than half a marathon. However, with the weather conditions being incredibly warm, we will consider marathon runners starting at the earlier time. Event Finish Time You will have 7hrs from your start time to complete as many laps as you wish. Please do consider the temperatures as it is expected to be up to 33 degrees during the hottest part of the day.




What facilities are available & is there a bag drop?


There are toilets available inside the Wraysbury Skiff & Punting Club and these will can be used by runners during the event. We are operating a strict one in and one out policy within the club and currently the only toilet which is available for use is the disabled toilet. The changing rooms and showers are not available for use at this time. Access to this area of the club is strictly prohibited. Additionally, the kitchen area is also closed for the current time and runners will not be able to use these facilities. You can leave a bag in a designated area next to the aid table, although where possible you should leave your belongings in your car. We want to minimise the chance of other runners touching your bag at the current time.




What should I remember to bring with me on the day?


As well as your normal running kit please ensure you bring the following:

  • Clothing suitable for running in the weather conditions predicted for the day.
  • Change for the car park or download the relevant app as detailed on the car park signs. If you do not have change, there are cash point machines andshops in Egham which may be able to help. We will have limited change available.
  • Your own water bottle or cup for refilling. We are not permitted to use our reunsable cups at this stage. You therefore must bring your own cup or bottle to the event. Our preference is for you to carry this with you at all times so that the minimum amount of your belongings are left at the aid station area where cross contamination from other runners is possible.
  • Change for any merchanise you may wish to buy. We sell reusable cups for £3.00 and buffs for £4.00 which can be bought on the day if required.
  • Mobile phone with our mobile numbers recorded stored in them. If you get into any difficulty medically then we can respond quickly. Our mobile numbers are 07921 699240 & 07825 835377.





THE COURSE

What is the course and how is it measured?


How are our courses measured? Our courses have been measured using a Garmin and a Jones Counter which has been calibrated to ensure accuracy. In measuring the course, we have taken the shortest route possible. This means if you take a different route or weave to avoid other runners / puddles, your own GPS device will tell you that you've run further. Also, if your device loses signal to the GPS satellites, it will assume you have ran a straight line from where you lost your signal to where it is picked up again. This can make your GPS report a shorter distance. Normal course (3.28 miles): The normal course at this location is 3.28 miles (5.28km). This means you will need to run 4 laps for a half marathon, 5 to 7 laps for a 'mega half', 8 laps for a marathon, 9+ laps for an ultra. We also have a 50km option which is 9 laps plus a shorter lap to the 50km sign and back to the aid table. Any runner doing a half marathon or above will receive a distance pin. The normal route map can be found here: Long course (4.37 miles) We sometimes decide to use the long course for this location which is 4.37 miles (7.03km). We will use this course when the weather has been dry and it is unlikely there will be large groups of other users of the Runnymede Pleasure Grounds. The longer course takes you towards Old Windsor. This means you will need to run 3 laps for a half marathon, 4 or 5 laps for a 'mega half', 6 laps for a marathon, 7+ laps for an ultra. We also have a 50km option which is 7 laps plus a shorter lap to the 50km sign and back to the aid table. Any runner doing a half marathon or above will receive a distance pin. The long course route map can be found here: Please be aware we reserve the right to change the routes depending on conditions or obstructions.




What are the minimum and maximum distances I can run?


As long as you complete at least 5km, you will be an official finisher. For the normal course, this is 1 complete lap. For the long course, this will be to the 5km sign where you will turnaround and head to the aid table. You decide how far you wish to run on the day. Even if you have indicated you are going to run a specific distance when you entered, you can still run a different distance on the day. It is completely up to you how far you wish to run.




How do you know how many laps I have completed?


At the end of each lap we wil give you a wrist band. We will count the number of wrist bands you have at the end of your run and record your time. From the number of wrist bands you collect, we can then calculate the distance you have run and record you in our results.




How do you know I have finished?


As soon as you have reached your distance or you have decided you have completed enough for the day, you will ring the bell and that will tell us you have finished your run. We will then count your wrist bands and record your time.




What type of terrain is the course?


The course has a wide variety of terrain from tarmac, flagstone paving, wooden bridges, brick paving, maintained footpaths and dirt tracks. For the majority of the year we would recommend road shoes on the course. However, there are places where puddles form and also some sections which can become muddy. The main area where this occurs is a 200 yard section around 0.5km from the turaround sign near to Staines bridge. During the winter months, if there has been prolonged periods of rain, you may wish to consider a trail or hybrid shoe in order to give you a little extra grip.




What risks are on the course?


As well as the normal risks involved in trail running, please be mindful and aware of uneven surfaces and tree routes. Bridges The footbridges on the course have wooden sections which can become slippery when wet. The footbridges are also narrower and you will need to be careful of other runners and path users. Other users of the Thames Path The Thames Path is used by a number of recreational users, including anglers, walkers, dog-walkers and cyclists. Please ensure you give other users the right of way and that you are courteous at all times. Runnymede Hotel You will run past the Runnymede Hotel, where there are often weddings or corporate events. Occassionally hotel guests will congregate on the Thames Path. Bell Weir Lock The course takes you through the Bell Weir Lock. There are gates at each end of the Lock and runners are asked to take care through this section of the course.




Are there marshals on the course and do I need navigational experience?


You do not need any navigational experience for this course. We will have our course signs on the route, including two turnaround signs. You just have to keep to the Thames Path for this course. We will have a marshal at the turnarond point near Staines Bridge for at least the first lap to ensure you odn't go too far.





AID STATION

Re-usable cup policy


SUSPENDED UNTIL FURTHER NOTICE - YOU MUST BRING YOUR OWN CUP OR BOTTLE WITH YOU We believe we have the one of the most environmentally friendly cup policy of all running event organisers. Our hire cups are all dishwasher cleaned between events and we don't use any single use plastic or paper cups. Even the most environmentally friendly paper cups are single use by their nature and some of these cannot be recycled or composted as easily as their environmental claims - often resulting in such cups being diverted to landfill. We will have two bins at our event, one for recycling e.g. bottles, cartons etc. and a second one for food waste. If you use our bins please can you ensure you put the recyclable waste in the correct bin so we can minimise landfill. During race registration you can hire an Orange reusable cup for free (please return this at the end). There is a completely voluntary charitable donation and all proceeds from the cup hire will go to our Charity of the month, which for January is Surfers Against Sewage. To date you have raised £1,357 for a variety of charitable causes. Alternatively you can buy a Blue or Pink cup for £3.00 which you can use at any event or you can use a cup you already have. Please take your cup to the Aid Table and we have our perspex cup holders. We will write your number on the perspex and your preferred drink if you let the marshal at the table know your choice. This means we can have your preferred drink ready for you at the end of each lap, which will minimise your stopping time. Just put your empty cup back in your numbered slot on the cup holder and it will be filled next time you return.
We can also accommodate runners who bring their own cup, bottle or hydration pack which can be refilled with any of the drinks we offer at the aid table.




What refreshments are available at the aid table?


OUR FULL RANGE OF ITEMS AT THE AID STATION ARE SUSPENDED UNTIL FURTHER NOTICE We will have a limited range of sweets and savory items available for runners, together with some running gels. We also have Tailwind available for runners to refill their bottles with. We will be operating a strict social distancing policy at the aid table until further notice. This means you may need to queue to top up your water and for sweets. Under no circumstances are you allowed to help yourself to drinks or other items at the aid table. We will be operating a no touch policy, which means we will not hold your cup or bottle whilst we refill it. It also means we will drop sweets or other items into your hands using tongs. We have had our COVID-19 Secure policies checked by a number of Safety Advisory Groups and all have confirmed we are able to serve refreshments (liquid and solid) so long as we follow our policies. Whilst this cannot guarantee you will not be infected by COVID-19, we believe we have minimised the chances whilst still maintaining our obligation of providing refreshments to keep you hydrated and fuelled during your run. ORIGINAL POLICY BELOW HERE - TO BE REINSTATED WHEN RESTRCTIONS ARE EASED We believe we have the most extensive and best stocked aid table, with goodies suitable for all runners. We have a wide selection of sweets, savoury items, cheese, fruit, crisps, cookies, nuts, pretzels and watermelon! Our section for vegans includes fruit, nuts, crisps and sweets. If you have a gluten intolerance there will be items on our aid table which you can have. Please do inform us if you have any food allergies and if your food allergy is severe we recommend you bring your own fuel with you and not to use the food on the aid table. This will prevent any cross contamination from runners who may well have their own food items with them and use our aid table. For instance we are aware some runners bring items with them such as nuts and we could not guarantee items that "nut free" items on the aid table would not become cross contaminated. The aid station will have water, squash and fizzy drinks which are available for all runners. Please note we do not routinely have gels or sports drinks, however, we occassional receive free samples from various entities and where we do we will place these on the aid table. If you rely on gels, please remember to bring your own with you.




Food allergies


Please do inform us if you have any food allergies and if your food allergy is severe we recommend you bring your own fuel with you and not to use the food on the aid table.





FIRST AID & EMERGENCIES

General first aid assistance (non-emergency)


We have a first aid box at the aid table and there are marshals with first aid experience available. If you have a medical need on the course then please call George or Charlotte and we will get assistance to you as quickly as possible. If you are unable to call us, for instance you do not have a phone, then please stop another runner and ask for assistance. If you are a runner and notice another runner in need of assistance, then please stop and help. We recommend, even if you are able to return to the aid table without receiving assistance, that you inform George or Charlotte so that we can get the relevant first aid items ready for your arrival. If you are unable to return to the aid table, but your injuries are not serious or life threatening e.g. a sprained ankle, we will get to you as quickly as possible. There are access points onto the course at various locations and in most cases we should be with you within 10 minutes. We suggest you carry a mobile phone with you in case of an emergency and for you to store our mobile numbers in your contacts. Charlotte can be contacted on 07825 835377 and George on 07921 699240. If you are in need of general first aid assistance, please call Charlotte or George.




Medical emergency


In the event of a medical emergency you should, if possible, call the emergency services on 999 first before contacting Charlotte or George. Please also pass a message onto the next runner so they can relay it back to race HQ and other marshals on the course. As a runner, if you see another runner with a medical emergency then please check their situation, call 999 and care for them to the best of your ability and knowledge. You should be given guidance as to what to do in the situation from the 999 operator. Following this, and as long as it is safe to remain with the runner requiring medical assistance, call George or Charlotte if you can and stop other runners to assist you in caring with the runner requiring medical assistance. Life threatening emergencies may include respiratory distress, severe chest pains, cardiac arrest, rapid irregular heart rate, uncontrolled bleeding, shock, choking, hypothermia (cold core body temperature) and hyperthermia (hot core body temperature) and hyponatraemia (excessive water intoxication). Please also be aware that people in a serious medical condition can be disorientated or violently aggressive.




How do I know where I am on the course to direct medical assistance as required?


We recommend runners download an App called What3Words. This will pinpoint your location and provide you a unique three letter phrase specific for your exact location. It can be used to help emergency services find your exact location or the location of a runner in need of medical assistance. Both George and Charlotte have the app and it will also help them pinpoint where you are in non-emergency situations. More information on What Three Words can be found at the following web addresses: https://what3words.com/about-us/ https://www.bbc.co.uk/news/uk-england-49319760





OTHER INFORMAITON

Medal and goody bag


All finishers will receive a medal and a goody bag. You can select some items for your goody bags. If you are vegan please let us know at registration as we have vegan products for your goody bag which are not available to all runners. During registration we will mark your number so at the finish we will give you a vegan goody bag.




Weather forecast


The current weather forecast is expected to have temperatures ranging from 8 to 11 degrees. There is a 35% chance of rain during the event, with light winds. However, the conditions can change and we recommend runners continue to review weather conditions the day before the event. Please ensure you have suitable clothing for the expected weather conditions. You can see the latest weather forecast at the following link: https://www.bbc.co.uk/weather/2650188




Photography


We will be taking photographs during most of our events which we will post on our Facebook Saturn Running Chat Group. This will be the only place you will be able to view your photographs. If you like your photos, you can use them for free. If there are any photos you want us to remove, then please send us a copy of the photo and we will find it and remove it for you. Equally if there are photos you like, then you can have them for free - we can also email you a JPEG version as long as you let us know which photo you want.





FORTHCOMING EVENTS IN 2020

What future events do you have?


We have events planned for September onwards, however it is likely a number of these will have unusual start times and there is the potential venues may change depending on factors such as local lockdowns etc. Please review our list in our events section.





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